Terms and Conditions (the “Terms”) govern your use of TheHireHub.AI website and services. By accessing or using our website, you agree to be bound by these Terms.
- Ownership and Responsibility
You are responsible for the accuracy and legality of any information you provide on this website. TheHireHub.AI is not liable for content submitted by users. - Usage Rights and Confidentiality
Information shared on this website may be used for service provision and candidate outreach. Confidential or sensitive information should only be shared if necessary and lawful. - Edits and Modifications
We reserve the right to edit or remove content for clarity, compliance, or legal reasons. You may request changes or removal of your data at any time. - Legal Compliance and Representation
By using this website, you confirm that your actions comply with all applicable laws. TheHireHub.AI is not liable for any non-compliance or legal claims arising from your use of the website. - Global and Local Considerations
TheHireHub.AI serves users globally. We strive to comply with international best practices and local laws regarding data privacy and communication. - Data Protection and Privacy
Personal data is handled in accordance with our Data Privacy Policy and applicable laws (GDPR, UK GDPR, Indian DPDP Act, etc.). - Disclaimers
TheHireHub.AI does not guarantee outcomes from use of the website or its content. We are not liable for decisions made based on website information. - Google Calendar Integration (Google OAuth)
GOOGLE USER DATA ACCESS & PRIVACY
This section describes how The Hire Hub ("we," "our," or "us") accesses, uses, stores, and protects Google user data when you connect your Google Calendar account to our interview scheduling service.
1. Data Accessed
When you connect your Google Calendar account, we request access to the following Google user data:
Calendar Data:
• Calendar events (titles, start times, end times, descriptions)
• Free/busy status information
• Calendar metadata (calendar ID)
OAuth Credentials:
• OAuth refresh token (encrypted and stored securely)
Google Meet Integration:
• Video conference links generated for interview events
Note: We request access to user profile information (name and email) as part of the OAuth authentication flow, but we do not store or use this information. Your profile data remains with Google and is not retained by our service.
2. Data Usage
We use the Google user data we access for the following purposes:
Interview Scheduling:
• To check your calendar availability (free/busy times) when scheduling interviews
• To prevent double-booking and scheduling conflicts
Calendar Event Management:
• To create calendar events automatically when interviews are scheduled
• To update calendar events when interview times are rescheduled
• To delete calendar events when interviews are cancelled
• To generate Google Meet video conference links for interview meetings
OAuth Token Management:
• To maintain secure access to your Google Calendar for ongoing synchronization
• To refresh access tokens automatically when needed
We only use this data for the core functionality of our interview scheduling service. We do not use Google user data for advertising, marketing, or any purposes unrelated to interview scheduling.
3. Data Sharing
We do not share your Google user data with any third parties.
• Your calendar data and OAuth tokens are stored securely in our database and are never sold, rented, or shared
• Calendar events created through our service appear in your Google Calendar (which you control through your Google account settings)
• Interview calendar events may include attendee information (candidate and interviewer details) as part of the event itself, but this is standard calendar functionality and not considered data sharing
• We use industry-standard encryption and security measures to protect your data
4. Data Storage & Protection
Storage Location: All Google user data is stored securely in our encrypted MySQL database hosted on our secure servers.
Security Measures:
• Encryption: OAuth refresh tokens are encrypted at rest using Fernet symmetric encryption (AES-128 in CBC mode) before being stored in our database
• Encryption Key Management: Encryption keys are stored securely as environment variables and are never committed to code or exposed
• Database Security: Our database is protected by firewalls, access controls, and standard database security practices
• HTTPS: All data transmission between your browser and our servers uses HTTPS/TLS encryption
• Access Controls: Only authorized backend systems can access stored tokens, and access is logged and monitored
• Token Refresh: Access tokens are refreshed on-demand and are not stored; only the encrypted refresh token is retained
What We Store:
• Encrypted OAuth refresh token
• Calendar ID (e.g., "primary")
• OAuth scopes granted
• Connection timestamp
• Last token refresh timestamp
What We Do NOT Store:
• Access tokens (refreshed on-demand, never stored)
• Your Google account email address
• Your Google profile information (name, photo, etc.)
• Calendar event content (only event IDs are stored for tracking purposes)
5. Data Retention & Deletion
Data Retention:
• Google Calendar connection data (OAuth tokens, calendar ID) is retained for as long as your account remains connected to our service
• Calendar event tracking data (event IDs) is retained as long as the associated interview records exist in our system
• If you disconnect your Google Calendar, we immediately mark your OAuth tokens as inactive and they are no longer used
User Deletion Rights:
You can request deletion of your Google user data at any time through the following methods:
Disconnect Calendar:
• Log into your account at https://app.thehirehub.ai
• Navigate to your interview settings/calendar settings
• Click "Disconnect Calendar" or "Disconnect Google Calendar"
• This will immediately revoke access and mark your tokens as inactive
Revoke Access via Google:
• Visit https://myaccount.google.com/permissions
• Find "The Hire Hub" in your connected apps
• Click "Remove" to revoke access directly from Google
Request Account Deletion:
• Contact us at info@thehirehub.ai to request complete deletion of your account and associated Google Calendar data
• We will process deletion requests within 30 days of receipt
Direct Contact:
• Email us at info@thehirehub.ai with the subject "Google Data Deletion Request"
• Include your account email address for verification
• We will confirm receipt and process your request within 30 days
When you disconnect or request deletion:
• Your OAuth tokens are immediately marked as inactive and no longer used
• We stop accessing your Google Calendar data
• Existing calendar events created by our service remain in your Google Calendar (you can delete them manually if desired)
• Event tracking data (event IDs) in our database may be retained for historical record-keeping but will no longer be actively used
Data Deletion Timeline: Deletion requests are processed within 30 days. Upon completion, you will receive confirmation that your Google user data has been removed from our systems.
These Terms work in conjunction with any other agreements you may have with TheHireHub.AI. In case of conflict, the main agreement prevails except for matters specifically related to website use.
For questions, contact us at info@thehirehub.ai.