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Terms & Conditions

Terms and Conditions (the "Terms") govern your use of TheHireHub.AI website and services. TheHireHub.AI is operated by Ishai Technologies Private Limited (CIN: U62099DL2025PTC460753), a company incorporated under the Companies Act, 2013, having its registered office at Delhi, India ("we", "us"). By accessing or using our website, you agree to be bound by these Terms.

Ownership and Responsibility

You are responsible for the accuracy and legality of any information you provide on this website. TheHireHub.AI is not liable for content submitted by users.

Usage Rights and Confidentiality

Information shared on this website may be used for service provision and candidate outreach. Confidential or sensitive information should only be shared if necessary and lawful.

Edits and Modifications

We reserve the right to edit or remove content for clarity, compliance, or legal reasons. You may request changes or removal of your data at any time.

Legal Compliance and Representation

By using this website, you confirm that your actions comply with all applicable laws. TheHireHub.AI is not liable for any non-compliance or legal claims arising from your use of the website.

Global and Local Considerations

TheHireHub.AI serves users globally. We strive to comply with international best practices and local laws regarding data privacy and communication.

Data Protection and Privacy

Personal data is handled in accordance with our Data Privacy Policy and applicable laws (GDPR, UK GDPR, Indian DPDP Act, etc.).

Disclaimers

TheHireHub.AI does not guarantee outcomes from use of the website or its content. We are not liable for decisions made based on website information.

Google Calendar Integration (Google OAuth)

GOOGLE USER DATA ACCESS & PRIVACY

This section describes how The Hire Hub ("we," "our," or "us") accesses, uses, stores, and protects Google user data when you connect your Google Calendar account to our interview scheduling service.

1. Data Accessed

When you connect your Google Calendar account, we request access to the following Google user data:

  • Calendar Data:
  • Calendar events (titles, start times, end times, descriptions)
  • Free/busy status information
  • Calendar metadata (calendar ID)
  • OAuth Credentials:
  • OAuth refresh token (encrypted and stored securely)
  • Google Meet Integration:
  • Video conference links generated for interview events
  • Note: We request access to user profile information (name and email) as part of the OAuth authentication flow, but we do not store or use this information. Your profile data remains with Google and is not retained by our service.

2. Data Usage

We use the Google user data we access for the following purposes:

  • Interview Scheduling:
  • To check your calendar availability (free/busy times) when scheduling interviews
  • To prevent double-booking and scheduling conflicts
  • Calendar Event Management:
  • To create calendar events automatically when interviews are scheduled
  • To update calendar events when interview times are rescheduled
  • To delete calendar events when interviews are archived
  • To generate Google Meet video conference links for interview meetings
  • OAuth Token Management:
  • To maintain secure access to your Google Calendar for ongoing synchronization
  • To refresh access tokens automatically when needed

We only use this data for the core functionality of our interview scheduling service. We do not use Google user data for advertising, marketing, or any purposes unrelated to interview scheduling.

3. Data Sharing

We do not share your Google user data with any third parties.

  • Your calendar data and OAuth tokens are stored securely in our database and are never sold, rented, or shared
  • Calendar events created through our service appear in your Google Calendar (which you control through your Google account settings)
  • Interview calendar events may include attendee information (candidate and interviewer details) as part of the event itself, but this is standard calendar functionality and not considered data sharing
  • We use industry-standard encryption and security measures to protect your data

4. Data Storage & Protection

  • Storage Location: All Google user data is stored securely in our encrypted MySQL database hosted on our secure servers.
  • Security Measures:
  • Encryption: OAuth refresh tokens are encrypted at rest using Fernet symmetric encryption (AES-128 in CBC mode) before being stored in our database
  • Encryption Key Management: Encryption keys are stored securely as environment variables and are never committed to code or exposed
  • Database Security: Our database is protected by firewalls, access controls, and standard database security practices
  • HTTPS: All data transmission between your browser and our servers uses HTTPS/TLS encryption
  • Access Controls: Only authorized backend systems can access stored tokens, and access is logged and monitored
  • Token Refresh: Access tokens are refreshed on-demand and are not stored; only the encrypted refresh token is retained
  • What We Store:
  • Encrypted OAuth refresh token
  • Calendar ID (e.g., "primary")
  • OAuth scopes granted
  • Connection timestamp
  • Last token refresh timestamp
  • What We Do NOT Store:
  • Access tokens (refreshed on-demand, never stored)
  • Your Google account email address
  • Your Google profile information (name, photo, etc.)
  • Calendar event content (only event IDs are stored for tracking purposes)

5. Data Retention & Deletion

  • Data Retention:
  • Google Calendar connection data (OAuth tokens, calendar ID) is retained for as long as your account remains connected to our service
  • Calendar event tracking data (event IDs) is retained as long as the associated interview records exist in our system
  • If you disconnect your Google Calendar, we immediately mark your OAuth tokens as inactive and they are no longer used
  • User Deletion Rights — you can request deletion of your Google user data at any time:
  • Disconnect Calendar: Log into your account at https://www.thehirehub.ai/dashboard → interview/calendar settings → "Disconnect Calendar". This immediately revokes access and marks tokens inactive.
  • Revoke Access via Google: Visit https://myaccount.google.com/permissions → find "The Hire Hub" → "Remove".
  • Request Account Deletion: Contact [email protected] to request complete deletion; processed within 30 days.
  • Direct Contact: Email [email protected] with subject "Google Data Deletion Request", include your account email; confirmed and processed within 30 days.
  • When you disconnect or request deletion: OAuth tokens immediately marked inactive; we stop accessing your Calendar; existing events created by our service remain in your Google Calendar (delete manually if desired); event tracking IDs may be retained for historical record-keeping but no longer actively used.
  • Data Deletion Timeline: Deletion requests processed within 30 days; you receive confirmation once removed.

These Terms work in conjunction with any other agreements you may have with TheHireHub.AI. In case of conflict, the main agreement prevails except for matters specifically related to website use.

For questions, contact us at [email protected].